Changes Ahead: In-Person Verification of Form I-9 Documents for New Hires
Starting July 31, a significant change will take place regarding the verification of identification documents for new hires completing Form I-9.
What’s Changing?
Currently, employers have the option to review and verify the identification documents of new hires remotely, thanks to temporary measures put in place during the COVID-19 pandemic. However, starting July 31, 2023, this remote verification process will no longer be allowed. Employers will be required to conduct in-person verification of Form I-9 identification documents for new hires.
The Purpose Behind the Change:
The decision to discontinue remote verification stems from the need to ensure the integrity and accuracy of the employment verification process. In-person verification allows employers to closely examine the original identification documents provided by the new hires, reducing the risk of fraud and ensuring compliance with immigration laws.
What Does This Mean for Employers?
As an employer, it’s essential to familiarize yourself with the upcoming change and adjust your onboarding processes accordingly. Here are some key points to consider:
- Update Your Onboarding Procedures: Review your onboarding procedures and make necessary updates to ensure compliance with the new requirements. Revise your Form I-9 process to include in-person verification of identification documents for all new hires starting July 31.
- Plan for In-Person Verification: Prepare for the logistics of in-person verification. Designate a responsible individual or team within your organization who will be responsible for conducting the verification process. Ensure they are trained on the acceptable identification documents and verification procedures.
- Communicate with New Hires: Inform new hires about the change in advance. Clearly communicate the updated process, emphasizing the need for in-person verification of identification documents. Provide them with detailed instructions and guidance to ensure a smooth transition.
- Stay Informed: Stay updated on any additional guidance or changes issued by relevant authorities, such as the U.S. Citizenship and Immigration Services (USCIS) or the Department of Homeland Security (DHS). This will help you stay compliant and adapt to any future updates.
Remember, complying with the updated regulations is crucial to avoid any legal issues and maintain a smooth hiring process. By embracing this change and ensuring in-person verification, you contribute to maintaining the integrity of the employment verification process.
As always, consult legal professionals or HR experts for specific guidance tailored to your organization’s needs and requirements.
Change is inevitable, and adapting to it is key to success. By staying informed and proactively adjusting your processes, you’ll continue to thrive while ensuring compliance with the evolving regulations.
You don’t have to navigate these changes alone. Reach out to our HR services for the expertise and support you need. Let us be your trusted partner in ensuring compliance, fostering a smooth hiring process, and empowering your organization to thrive.
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